The Materials Management Department exists to support the mission of PCOM by continuing to develop and provide cost-competitive material-oriented products and services. The department consists of two divisions: Distribution Services and Printing Services with Terrence Hill as Manager of Printing Services and Doris Williams-Powell as Manager of Distribution Services. Distribution Services provides:
1. comprehensive daily pick-up, sorting, distribution and posting of all United States Postal Service and inter-office mail for all corporate operations;addressing regulations.
2. management and completion of larger volume standard mail projects including envelope insertion, tabbing, mail-merge printing, labeling and bar-coding functions;
3. shipping of all outgoing parcels, packages, cartons and bulk items for all corporate operations through the most cost and time effective carriers;
4. pick-up of incoming mail from, and delivery of outgoing mail to, appropriate United States Postal Service facilities;
5. tracking and analysis of mailing costs to recommend the most cost-effective processes and procedures;
6. recording of costs incurred by individual departments and the reporting of same to the appropriate accounting department;
7. ensuring corporate compliance of all applicable United States Postal Service regulations;
8. securing of maximum United States Postal Service discounts for all mailing activity;
9. the receipt and delivery of all incoming and outgoing parcels, packages, cartons and bulk items for all corporate operations and the pickup and return of all incorrectly received parcels, cartons and bulk items;
10. regularly scheduled pick-up and delivery of items for PCOM's Healthcare Centers;
11. pick-up and delivery of time-and cost-sensitive documents and communications by courier;
12. purchase, retrieval and delivery of high-volume use office supplies;
13. storage and distribution of all Ricoh copier and digital printer supplies and toner and ink cartridges for a wide variety of ink-jet and laser printers;
14. documentation of receipt, delivery and tagging of all capital acquisitions. See "Policy and Procedure for Tagging Capital Purchases" at the bottom of the third column in the "Resources" tab in Nucleus for instructions regarding procedures to follow when making a Capital Purchase.
15. secure pick-up, shredding and disposal of documents; and,
16. appropriate documentation of the above activity.
Daily Mail - Regularly scheduled pick-up and delivery of mail to all PCOM departments occurs at 10:00 am and 2:00 pm each business day. Contact Doris Williams-Powell at extension 6672 for additional information about mail pick-up and delivery locations.
Bulk Mailing Projects - College departments with outgoing mail consisting of 200 or more pieces of the same item(s) are encouraged to consider Standard (Bulk) Mail in order to realize savings of up to 60% in postage costs. Contact Doris Williams-Powell at extension 6672 for advice and the coordination of the processes associated with standard mail projects (printing, data merging, folding, inserting, addressing, tabbing, labeling, etc.). Projects can take from one day to two weeks to complete - so it's important to schedule in advance your Standard Mail project with Distribution Services for the timely production and delivery of a cost-saving and successful Standard Mail Project. Call or e-mail Doris to take advantage of the services provided in a Standard Mail Project.
Office Supplies - Various high volume standardized printed products, office supplies and copier, fax and printer supplies available from Distribution Services are listed on two requisition forms for the Philadelphia campus and a separate form for the Georgia campus. Send an e-mail to distribution services requesting any forms you need. Complete the appropriate form, secure the necessary approvals and fax it to Distribution Services at 215-871-6659. Items purchased are charged to the appropriate cost centers through an internal charge back system.
Courier Services - Arrangements to have a courier pick-up and/or deliver time-and cost-sensitive documents and communications can be made by sending an e-mail to distributionservices@pcom.edu.
Document Destruction/Shredding - Arrangements to have confidential documents picked up and shredded can be made by sending an e-mail to distributionservices@pcom.edu. The policy and procedure is in Nucleus.http://nucleus.pcom.edu/cps/pcom_content/MaterialsManagement/docs/DocumentDestructionPolicyProcedure.pdf
Fax Machines - To obtain information about the purchase of fax machines call Doris Williams-Powell at ext.6672 or e-mail dorisp@pcom.edu.
Recycling
Don't toss it, recycle it!
Distribution Services is now able to recycle all of PCOM's used ink jet printer, laser printer and fax toner cartridges. Recycling these cartridges not only keeps them out of landfills, but saves important natural resources.
Did you know:
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It takes more than three quarts of oil to produce one laser cartridge?
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The plastic used in each printer cartridge takes more than 1000 years to decompose?
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25 million printer cartridges go to land fills each month?
Please recycle your PCOM cartridges by sending them by inter-office mail or bringing them to Distribution Services, Suite LL-034 in Evans Hall.
Distribution Services Staff:
Printing Services provides:
1. high-quality single and multiple color printed products and related binding services including but not limited to letterheads, envelopes, business and appointment cards, forms, brochures, manuals, self-mailers and high quality marketing products;
2. high-volume copy production and binding of course lecture notes and syllabi;
3. quality single and full-color networked digital printing and single and full-color copies;
4. manipulation and formatting of PC and Macintosh electronic files for digital and high-resolution output processes;
5. desk-top scanning, forms design, typesetting and design services;
6. consultation and advice for all printing, copying and binding projects;
7. consultation and advice for the purchase of copy and fax machines, and related supplies and services; and,
8. wrapping, shipping, mailing and faxing services for the College community.
How to Order Printing and Copying Services
If You Want Us to Repeat a Project
1. Send through internal mail or fax us a sample of the project indicating the quantity you want and the date, time and place you want it delivered. We will e-mail you the cost of the project and the order number so you can requisition it through Banner. Please include the order number we provide for your project in your Banner requisition.
2. As soon as you complete your Banner requisition, reply to our e-mail giving us the number Banner assigns to your requisition. If your requisition requires additional approval(s), follow up with the appropriate individuals to make certain the approvals occur in a timely fashion. Once your Banner requisition is approved it will be assigned a purchase order number by the Purchasing Department and we can begin your project.
NOTE: Projects must have an approved banner requisition number before they can be started!
If You Want Us to Copy or Print a New Project
1. Contact Printing Services at extension 6670, vicsa@pcom.edu ext. 6638, or Terrence Hill terrencehi@pcom.edu at ext. 6671 to discuss the details for your project. You will receive by e-mail an estimate for the cost of the project and our order number so you can create a Banner requisition. Please include the order number we provide for your project in your Banner requisition.
2. As soon as you complete your Banner requisition, reply to our e-mail giving us the number Banner assigns to your requisition. If your requisition requires additional approval(s), follow up with the appropriate individuals to make certain the approvals occur in a timely fashion. Once your Banner requisition is approved it will be assigned a purchase order number by the Purchasing Department and we can begin your project.
We are able to print from most of the common PC and Macintosh programs and provide a wide range of binding options. You may attach your file to an e-mail and send it to either vicsa@pcom.edu or terrencehi@pcom.edu. We will deliver or email a proof of the project to you in order to ensure that no changes have occured in the electronic transmission of your file to our printer(s).
A WORD ABOUT PROOFS - We create a proof and require approvals on almost every project we print. When you receive a proof for your project-check it carefully. Pay special attention to spelling, grammar, content, position of type and art elements as well as overall appearance. We will print exactly what you approve.
Information About Copiers/ Digital Printers - To obtain information about copiers or digital printers, call Printing Services at extension 6670 or e-mail Victor Sawyer vicsa@pcom.edu
Information About Digital Signage
Printing Services Staff:
